A GoHighLevel VA who already knows the platform
Skip the three-month training curve. Get someone who already knows workflows, pipelines and A2P.
The tools we work in every day
The problem with hiring for GoHighLevel yourself
Almost nobody applying for a general VA role has used GoHighLevel. So you either train them, which takes months of your own time, or you keep doing the work yourself.
The training curve is months, not days
Workflows, triggers, custom values, snapshots, A2P registration, calendars, pipelines and the way they all interact. A capable general VA still needs a long time before they can be left alone with a client account.
You train them and then they leave
The investment walks out with them, and the next hire starts at zero. That is the part that makes agency owners give up and go back to doing it themselves.
You are the bottleneck on every build
Nothing ships unless you touch it. Sales calls get pushed, onboarding slips, and the business stops growing at exactly the size one person can hold.
Recruiting properly costs real money
Job ads, screening, test tasks, interviews, payroll setup, equipment, then a notice period if it does not work out. All of it before a single client task gets done.
A mistake in a live account is expensive
A workflow left running, a wrong number attached, a broken automation nobody noticed for a fortnight. Untrained hands in a client sub-account is a risk you carry, not them.
The work never stops arriving
Installs, edits, fixes and reports repeat across every client. It is steady, predictable work, which is exactly the kind that should not be sitting on the owner's desk.
What a GoHighLevel VA actually takes off your plate
The work that eats an agency owner's week is rarely strategic. It is the same build-and-maintain tasks repeating across every client account.
Snapshot installs and setup
Importing builds, swapping custom values, connecting domains, numbers and calendars for each new sub-account.
Workflow builds and fixes
Creating automations from a brief, then debugging the ones that stopped firing after a platform change.
Funnel and page edits
Copy changes, new offer pages, mobile fixes and the constant small requests that interrupt deep work.
Pipeline and CRM hygiene
Stage cleanups, duplicate merging, tagging discipline and making the reporting actually mean something.
Inbox and conversation management
Monitoring the conversations tab, routing what needs a human and closing what does not.
Reporting and QA
Monthly client reports, plus checking that every automation is still doing what it was built to do.
What you get that a job advert does not give you
- Candidates shortlisted
2 to 3
Candidates shortlisted
Each with their real HighLevel experience described plainly, so you interview rather than sift.
- One dedicated VA, not a pool
1:1
One dedicated VA, not a pool
The same person every week, learning your processes instead of restarting each time.
- Recruitment and payroll cost
$0
Recruitment and payroll cost
No job ads, no placement fee, no payroll setup, no equipment budget, no notice period to manage.
- Notice to cancel
15 days
Notice to cancel
One month minimum, billed in advance. There is no twelve-month contract to sign.
How placement works
- 1
Tell us the workload
What you need done weekly, which industries your clients are in, and whether you want part time or full time.
- 2
We shortlist
You get two or three candidates who have already worked on builds like yours, with their actual HighLevel experience described plainly.
- 3
Trial period
Run a paid trial on real work. If the fit is wrong, we replace rather than argue about it.
- 4
Ongoing management
They report to you day to day. We stay responsible for cover, quality and replacement if someone leaves.
Plans and pricing
Flat monthly, billed in advance, cancel with 15 days notice. The rate covers the person, our management of them, cover when they are ill or on leave, and replacement if the fit is wrong.
Part time
Twenty hours a week with the same dedicated person. The right size when the recurring work is installs, edits and client requests rather than continuous building.
- 20 hours a week, same person every week
- Snapshot installs, workflow builds and funnel edits
- Pipeline hygiene, tagging and monthly client reports
- Cover when they are ill or on leave
- Replacement if the fit is wrong
- One month minimum, 15 days notice to cancel
Full time
Forty hours a week, paired with developer time. For agencies onboarding steadily, or anyone whose backlog now includes custom work the platform cannot do on its own.
- Everything in part time, at 40 hours a week
- Developer time included for custom code and integrations
- API work, middleware and reporting the platform does not offer
- Priority on new client onboarding
- Cover and replacement included
- One month minimum, 15 days notice to cancel
Worth knowing before you hire
The things we would tell you on the call anyway.
- 01
Write the task list before the interview
The agencies that get value fastest arrive with a list of what happens every week. The ones that struggle hire first and work out the brief afterwards, which turns a capable person into someone waiting for instructions.
- 02
Record the task once instead of explaining it weekly
A three-minute screen recording of how you want a build handed over is worth more than an hour of live training, because it can be rewatched without you. Ten of those and your process is documented as a side effect.
- 03
Start with restricted permissions and widen them
Create a user in your agency account with only what the work needs. Most agencies open access up within a month. Almost nobody regrets starting narrow, and the ones who started wide usually wish they had.
- 04
Two weeks of ramp-up is normal even for an expert
Platform knowledge transfers immediately. Your naming conventions, your client quirks and your definition of done do not. Judge the fit at the end of the trial, not in week one.
- 05
Part time is usually the right first move
Twenty hours forces you to hand over the repeating work rather than everything at once, and it is the cheaper way to find out whether the bottleneck was really capacity. You can move up whenever the backlog says so.
- 06
Keep the strategy, delegate the build
The offer, the pricing and the client relationship stay with you. What leaves your desk is the execution. Agencies that try to delegate the thinking as well are usually disappointed, and it is not a VA problem.
What you should not expect
Being straight about this saves everyone a bad month.
- A VA is not a strategist. They execute a brief well, they do not decide your offer.
- They will not write high-converting sales copy from scratch. Give them the angle.
- Complex custom code and API work needs a developer, not a VA.
- Ramp-up on your specific processes still takes a couple of weeks, even with platform knowledge.
- They work your brief, not your clients' unfiltered requests, unless you set that up deliberately.
Verified, with the original attached
What clients say about working with us
These Guys are hands down the best and not because of the quality of their work, but their Customer Service is top tier! Highly recommend Muhammad and His team!!!
La'Mont PayneOn the support teamThanks to the team! They were very helpful when I needed assistance, and they responded quickly and communicated effectively. Thanks again!
George MunozOn the support team
Shoutout to the team over at GoHighLevel Shop! As a Certified Admin for GHL, I needed some solid work done for a big client of ours and needed a top of line Snapshot for them. GoHighLevel Shop Delivered! Great Job guys!
Ron SanchezCertified GoHighLevel admin
Customer stories
What agencies say about their VA
Common questions
Something not covered? Email us and a person replies.
What does a GoHighLevel VA cost?
Part time at 20 hours a week starts at $800 a month. Full time at 40 hours a week starts at $1,500 a month, and that tier pairs the VA with developer time for custom code and integrations. The rate covers the person, our management of them, cover when they are away, and replacement if the fit is wrong. Seniority and specialist requirements can move the figure, and you get the exact number on the scoping call.
What is a GoHighLevel VA?
A virtual assistant who already knows the GoHighLevel platform, rather than a general assistant you have to train on it. They handle snapshot installs, workflow builds, funnel and page edits, pipeline hygiene, the conversations inbox and monthly client reporting. They work inside your agency account as a user you create, on the tasks you brief them on.
How is this different from hiring a VA myself?
The platform knowledge is already there, so you skip the training months. You also skip job ads, screening, payroll setup, equipment and the notice period if it does not work. We shortlist two or three people who have done this work before, you run a paid trial on real tasks, and if the fit is wrong we replace them rather than leaving you to start again.
Which time zones do you cover?
We place VAs who can overlap with US, UK and Australian working hours. Say which overlap you need in the brief.
What if the VA is not a good fit?
We replace them. That is the point of the trial period, and it is why we shortlist rather than send one CV.
Can they work inside my agency account?
Yes. Create a user in your HighLevel account with the permissions you are comfortable with. Most agencies start restricted and widen access once trust is established.
Do they only work on GoHighLevel?
That is what they are trained for. Many are also comfortable with the surrounding stack such as Zapier, Make, Google Workspace and Slack.
Can a VA install your snapshots for my clients?
Yes, and it is one of the most common reasons agencies hire one. Importing the build, swapping custom values, connecting the domain, phone number and calendar, then checking every automation fires before handover. If you buy snapshots from us, the VA already knows how they are put together.
Is there a contract or a minimum term?
One month minimum, billed in advance, cancel with fifteen days notice before the next cycle. There is no annual contract and no exit fee. The trial exists so you can find out cheaply whether this works for you.
Tell us what needs doing every week
Bring the list of recurring tasks. We will tell you honestly whether a VA solves it or whether you need something else.